Construction & Trades/General Contractors

Commercial GCs · $5M–$50M revenue

15–75 employees

Your PMs managing projects, not paperwork

Most GCs are drowning in subcontractor coordination — chasing bids, processing pay apps, managing RFIs, herding cats during closeout. Your project managers spend 60% of their time on administrative work instead of actual construction management.

AI agents handle the routine coordination. Your PMs focus on building and client relationships.

Start 45-Day PilotView Pricing

Example: $30M Commercial GC · 8 PMs

Coordination labour cost (before)

PM admin time + 2 project coordinators

$230K/yr

OnlyBoring Professional

6 AI agents + $12K setup

$114K/yr

Net annual savings

Plus faster project starts & closeout

~$116K

3 wks → 5 days

Bid collection

4 hrs → 20 min

Per pay app

3x faster

Project closeout

"I spend more time chasing bid numbers than actually analyzing them. By the time I get everything, the client has moved on."

— Chief Estimator, $28M Commercial GC

Signs you need this

If any of these sound familiar, your growth is being capped by coordination overhead.

PMs spending 60% of time on admin, not construction

Bid collection taking 3+ weeks per project

Pay apps always processed late

Closeout dragging 6–12 months past substantial completion

Can't take on more projects—PMs are maxed at 3–5 concurrent

High PM turnover or burnout

Workflows we automate

Six coordination workflows that consume your PMs' time — ranked by impact.

Tier 1

Subcontractor Bid Collection & Leveling

~35 hours saved

AI sends standardized bid invites, extracts data from any format (PDF, Excel, email), auto-levels into a comparison sheet, flags outliers, and chases missing bids without a single phone call from your estimator.

30–40 hours per project
4–6 hours per project
Tier 1

Payment Application Processing

Up to 3.5 hrs saved each

AI extracts pay app data, verifies lien waivers and compliance certificates, checks quantities against the schedule of values, flags discrepancies, and prepares payment recommendations ready for PM sign-off.

2–4 hours per pay app
20–30 minutes per pay app
Tier 1

RFI & Submittal Management

80% time reduction

AI logs and categorises all incoming RFIs and submittals, routes to the correct team member based on content, tracks deadlines, drafts routine responses, and distributes approvals to all parties automatically.

30–60 min per item
5–10 min per item
Tier 2

Schedule Coordination

Hours back per week

Weekly look-ahead schedules distributed automatically, schedule changes communicated to all trades in real time, subcontractor manpower updates tracked and escalated when needed.

Manual daily emails & calls
Automated distribution
Tier 2

Project Closeout Documentation

Close projects 3x faster

AI tracks every outstanding warranty, O&M manual, and as-built, sends persistent follow-up to subcontractors, organises documentation by spec section, and assembles turnover packages automatically.

Weeks of chasing subcontractors
Automated persistent follow-up
Tier 2

Safety Documentation

Full OSHA compliance

Daily safety reports collected from superintendents, OSHA compliance documentation tracked, safety meeting minutes archived, and near-miss incidents logged and escalated.

Manual collection & filing
Automated aggregation

Common questions

Straight answers to what GCs ask us most.

"Our projects are too complex"

Complex projects have MORE coordination work—more subcontractors, more RFIs, more change orders. AI handles the volume so your PMs can focus on the complexity that actually requires judgment.

"Subcontractors won't respond to AI"

Subcontractors respond to clear, professional communication with reasonable deadlines. Our GC clients actually see better response rates because AI follows up persistently without being annoying.

"We need personal relationships with subs"

You need relationships for problem-solving. Do you need a personal relationship to request a bid or follow up on a pay app? AI handles the transactional work so you have time for the relationship work.

"We already use Procore"

Procore organises your documents—AI agents do the work. No more manual bid leveling. No more copying pay app data. Agents work inside Procore, just like trained project coordinators.

The 45-day pilot

We start with subcontractor bid collection — your most painful coordination task — across 2–3 of your active projects, with full reporting on time saved and coordination improvement.

  • AI handles bid invites, follow-up, and leveling
  • You analyse numbers and build relationships
  • Side-by-side comparison: AI vs. manual
  • $7,500 pilot fee credited toward first month
Start Your Pilot

Month 1–2

Bid Collection Pilot

Validate AI on your trade categories. Measure time savings and bid quality.

Month 3–6

Core Operations

Add pay app processing, RFI/submittal management, and schedule coordination. 4–5 agents deployed.

Month 6–12

Full Operations

Closeout documentation, safety records, project analytics. 6–8 agents, 40% coordination cost reduction.

Year 2+

Portfolio Growth

Scale agents with project volume. Unlimited project capacity with the same core team.

Ready to collect bids in days, not weeks?

Let's run a 45-day pilot on bid collection for your next 2–3 projects. Your PMs focus on building. We handle the coordination.

Book a Discovery Call